Projects

Learn how to organize documentation using projects.

What are Projects?

Projects are containers for related documentation files. Use them to organize docs by product, feature, team, or any structure that fits your workflow.

Creating a Project

From the Dashboard

1. Click Create Project on the dashboard
2. Enter a project name
3. Add an optional description
4. Click Create

From the Sidebar

1. Click the + icon next to Projects in the sidebar
2. Enter project details
3. Click Create

Project Details

Each project has:

• Name - Required, up to 100 characters
• Description - Optional, explains the project's purpose
• Created Date - Automatically tracked
• File Count - Number of files in the project
• Last Updated - When any file in the project was last modified

Managing Projects

Edit a Project

1. Navigate to the project
2. Click Project Settings (⚙️)
3. Update name or description
4. Click Save Changes

Delete a Project

Deleting a project moves it and all its files to trash.

1. Navigate to the project
2. Click Project Settings (⚙️)
3. Scroll to Danger Zone
4. Click Delete Project
5. Type the project name to confirm
6. Click Delete

Deleted projects can be restored from the trash for 30 days.

Organizing Files in Projects

Add Files to a Project

When creating a file, select the project from the dropdown:

1. Click Add File
2. Select project from the Project dropdown
3. Enter file name and content
4. Click Save

Move Files Between Projects

1. Open the file
2. Click File Settings (⋯)
3. Select Move to Project
4. Choose the destination project
5. Click Move

Project-Level Features

Project View

The project view shows:

• All files in the project
• Folder structure
• Recent activity
• Quick actions (create file, create folder)

Search Within a Project

Filter search results to a specific project:

1. Use the search bar
2. Click Filter
3. Select the project
4. View project-only results

Project Best Practices

Naming Conventions

Use clear, descriptive names:

• ✅ "API Documentation"
• ✅ "User Guides"
• ✅ "Internal Processes"
• ❌ "Docs"
• ❌ "Stuff"
• ❌ "Project 1"

Project Structure Ideas

By Product:

• API Documentation
• Mobile App Docs
• Web Platform Docs

By Audience:

• Developer Documentation
• User Guides
• Admin Manuals

By Team:

• Engineering Wiki
• Product Specs
• Support Knowledge Base

By Lifecycle:

• Active Projects
• Archived Documentation
• Drafts and WIP

Keep Projects Focused

• Create separate projects rather than mixing unrelated docs
• Archive old projects instead of deleting them
• Use folders within projects for sub-organization
• Apply tags for cross-project categorization

Project Limits

Project limits vary by plan:

• Starter - Up to 5 projects
• Professional - Unlimited projects
• Business - Unlimited projects
• Enterprise - Unlimited projects

Archiving Projects

While Contextium doesn't have a built-in archive feature, you can:

1. Create an "Archived" project
2. Move old files into it
3. Use tags like status:archived
4. Include "[ARCHIVED]" in the project name

Next Steps

• Create and manage files
• Organize with folders
• Use tags for categorization
• View version history