Team Collaboration

Learn how to invite and manage team members in your workspace.

Inviting Team Members

Add people to your workspace to collaborate on documentation.

Send an Invitation

1. Navigate to Team in the sidebar
2. Click Invite Member
3. Enter their email address
4. Select a role (Owner, Admin, Editor, or Viewer)
5. Click Send Invitation

The invited person receives an email with a link to join your workspace. Invitations expire after 7 days.

Multiple Invitations

Invite several people at once:

1. Click Invite Member
2. Enter multiple email addresses (comma or newline separated)
3. Select the role for all invitees
4. Click Send Invitations

Managing Invitations

View Pending Invitations

See all pending invitations in the Team page under the Pending Invitations tab. Each invitation shows:

• Email address
• Role
• Invited by
• Expiration date
• Status

Resend an Invitation

If someone didn't receive the invitation email:

1. Find the invitation in Pending Invitations
2. Click Resend
3. A new invitation email is sent

Cancel an Invitation

Remove an invitation before it's accepted:

1. Find the invitation in Pending Invitations
2. Click Cancel
3. Confirm the cancellation

Managing Team Members

View Team Members

The Team page shows all workspace members with:

• Name and email
• Role
• Last seen status
• Activity count
• Join date

Search and Filter

Find team members quickly:

• Search - Enter name or email in the search bar
• Filter by Role - Show only specific roles
• Sort - By name, role, newest, or oldest

Remove a Member

Remove someone from your workspace:

1. Find the member in the Team list
2. Click the menu icon (⋯)
3. Select Remove from Workspace
4. Confirm the removal

Removed members lose access immediately. Their previous contributions remain in version history.

Bulk Operations

Manage multiple members at once:

1. Select checkboxes next to member names
2. Choose a bulk action:
   • Change Role - Update role for all selected
   • Remove Members - Remove all selected members
3. Confirm the action

Activity Tracking

Monitor team engagement:

• Last Seen - When they last accessed the workspace
• Activity Count - Number of contributions
• Active Status - Online indicator

View detailed activity by clicking a member's name.

Leaving a Workspace

Leave a workspace you're a member of (but not the owner):

1. Navigate to Settings → Workspace
2. Scroll to Leave Workspace
3. Click Leave
4. Confirm you want to leave

You'll lose access to all workspace content immediately.

Transferring Ownership

Workspace owners can transfer ownership to another member:

1. Navigate to Settings → Workspace
2. Find Transfer Ownership
3. Select the new owner from the dropdown
4. Click Transfer Ownership
5. Confirm the transfer

After transfer, you become an Admin. The new owner gains full workspace control including billing.

Best Practices

• Regularly review team members and remove inactive accounts
• Use the appropriate role for each team member
• Set up a team onboarding process
• Monitor activity to identify engagement patterns
• Remove members immediately when they leave your organization

Next Steps

• Understand roles and permissions
• View team activity
• Set up workspace settings